Team Assistant to Finance and Purchasing Directors

Entreprise :

Our client is an international HQ.

Description du poste :

• Calendar Management for the two directors and meeting organisations.
• Purchase Order Management: Follow up on Purchase Order requests in SAP, including checking supporting documents, collecting signatures, and storing documents in the appropriate repositories.
• Stakeholder Communication: Communicate effectively with internal stakeholders to obtain accurate information and ensure compliance with procedures.
• Vendor Management: Handle vendor creation and modification in SAP, and create purchase orders as required.
• Invoice Verification: Verify invoices against external resource timesheets, perform good receipts in SAP, and resolve invoicing issues.
• Filing and Archiving: Maintain accurate filing and archiving of all documentation for both departments.
• Ad-hoc Reporting: Generate reports on request, providing insights into purchase and procurement activities.
• Resources Management of all the contracts for external consultants
• Process Optimization: Participate in the optimization of procurement processes for the department, including financial commitments follow-up and forecasting activities.

Description du profil :

• Professionalism: A mature attitude, integrity, and discretion are crucial for this role.
• Attention to Detail: Demonstrated respect for procedure requirements and deadlines.
• Technical Proficiency: Good knowledge and experience with SAP
• Computer Literacy: Proficiency in MS Office, especially in collaboration tools such as SharePoint, MS Teams, and Confluence.
• Communication Skills: Excellent verbal and written communication skills in English, with a service-oriented, "can-do" attitude.