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Academic Administrative Assistant / Receptionist

Entreprise
MBU MONTREUX BUSINESS UNIVERSITY SA
Lieu
Montreux
Date de publication
26.11.2016
Référence
239571

Description

POSITION DESCRIPTION :
This position is responsible for providing general administrative and academic assistance to the department, the Dean and the Administrative Assistant.
JOB RESPONSIBILITIES :
- Greets and directs visitors; answers phone calls and takes messages
- Sorts, scans and distributes incoming mail; prepares and mails all outgoing letters and packages (DHL / TNT / Poste / UPS)
- Maintains inventory of all office and classroom supplies and equipment; orders supplies and equipment when necessary
- Arranges for repair and maintenance of all office and classroom equipment
- Schedules appointments and meetings; creates, transcribes and distributes meeting agendas and minutes;
- Archives, classifies and researches all files and records; maintains the confidentiality of all files and records
- Assists the Dean in preparation of schedules and academic semesters, organizing faculty meetings, faculty and student evaluation processes, maintaining, updating and uploading files into the intranet system, recording, verifying and processing faculty time records; directly contacts faculty members for schedule and semester preparations
- Informs students about classroom schedules and changes, make-up classes and other academic issues; coordinates with faculty members the scheduling of make-up classes;
- Assists faculty and students by answering questions, providing information and resolving routine problems; refers more complex issues to the higher level;
- Performs all other duties as assigned.
RESPONSIBILITIES :
- Native English Speaker or excellent command English. Excellent command of French
- Eye for details/detail-oriented
- Very well organized
- Good IT skills
- Interpersonal, analytical skills
- Minimum 2 years of work experience in the administrative/academics (or similar) area, including a number of responsibilities.
TIMETABLE : Monday to Friday, 8:30 a.m. to 6:00 p.m. (5:30 p.m. on Friday)
APPLICATION to : info@mbuniversity.ch

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