Administrative & Accounting Assistant

• A family-officeand environment
  
  • A versatile and challenging position with a long-term vision

About Our Client

An international Family Office that promotes values of custom, expertise, and excellence.

Job Description

They key responsibilities are as followed:

• General Administrative Support:

  • Handle incoming calls, emails, and correspondence, and direct them appropriately.
  • Organise and maintain the office filing system, ensuring all documents are properly archived.
  • Prepare and edit documents, reports, and presentations as needed.
  • Schedule and coordinate meetings, appointments, and travel arrangements

• Operations Management:

  • Process daily banking transactions (deposits, withdrawals, transfers, etc.).
  • Verify and reconcile client accounts.
  • Monitor loan applications and ensure the updating of client files.

• Office Management:

  • Oversee office supplies inventory and ensure timely reordering.
  • Manage office budgets and assist with basic bookkeeping tasks, including invoice processing and expense reporting.

• Accounting Support:

  • Assist with basic accounting tasks, such as preparing expense reports, data entry, and tracking payments.
  • Support the financial team with managing records, tracking expenses, and liaising with external accountants.

The Successful Applicant

Qualifications required :

• A proven experience as an administrative assistant or in a similar role in a financial institutions in Geneva.
• Full proficiency in English, fluency in French is an asset.
• Excellent organisational and multitasking skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
• Ability to handle sensitive information with the highest level of confidentiality.
• Familiarity with basic accounting principles is important
• Experience in a family office environment is advantageous

What's on Offer

A stimulating position in a prestigious family-sized environment where we ask you to envision a long-term commitment.

Contact

Julia Pele

Quote job ref

JN-102024-6570178

Job Function

Banking & Financial Services

Specialisation

Back Office - Operations

Industry

Financial Services

Location

Geneva

Contract Type

Permanent

Consultant name

Julia Pele

Job Reference

JN-102024-6570178