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Administrative Assistant 50%

Date de publication


One of our clients, an important multinational company of the region has mandated us to help them to find a

Administrative Assistant 50%

Votre mission

Your mission:
Our client is looking for a part-time (50% every morning from 9am to 1pm) Administrative Assistant to join them from now until the end of the year. The incumbent executes daily administrative work for the office under strict guidance and direction, keeping an eye on the long term calendar while ensuring that each day's schedule and tasks are attended to.

Your main responsibilities:
* Manage correspondence (collect, open, sort and distribute).
* Data management: printing, scanning and filing documents; managing lists in Excel. Updating Outlook information.
* Office supplies ordering.
* Preparing registered mail and packages (DHL), following-up on expedited material.
* Phone call management (receive incoming calls, take messages, transfer) and conference call setups (Arkadin).
* Drafting letters in English and French using the templates that are provided, creating new ones when needed.
* Act as a back-up to other colleagues within the organisation during their absences.

Votre profil

The ideal candidate:
* Swiss "CFC Employée de Commerce" or equivalent (French BTS for example). All university graduates will be rejected as considered as overqualified.
* Has previous experience as a secretary and/or assistant (preferably to senior management but all Executive Assistants and PAs will be rejected as considered as overqualified).
* Fluent in French with a very good level of English (minimum C1 level). Some Russian is nice to have but not mandatory (written communications should not require proof-reading by someone else).
* Is well-organised, conscientious, meticulous and reliable. Able to take on responsibility for administrative activities and see them through to completion (but the responsibility is from a personality point of view - our client is looking for a junior but responsible Admin Assistant).
* Is discreet and can be relied upon for utter confidentiality (very important).
* Has used Microsoft Office applications in her (his) daily work (Excel, PowerPoint, Word and Outlook).

Vous reconnaissez-vous ?

I will only reply to candidates who match with the above search criteria. If you do not receive a reply within the next 15 days then you should consider that you have not been selected. Please send an online application with only your CV and a Cover Letter (both in English). I look forward to hearing from you soonest - urgent!

Déposer ma candidature

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