Administrative Assistant

Key Responsibilities:

• Provide executive and team support including calendar management, travel arrangements, and expense reporting
• Coordinate meetings, workshops, and events (on-site and off-site)
• Manage hiring processes, onboarding/offboarding, and internal transitions
• Maintain organizational tools such as organigrams, distribution lists, and Google Spaces
• Handle purchase orders, invoice processing, and material management
• Support time management, reporting, and digital signature workflows
• Ensure smooth communication across teams and departments
• Collaborate closely with assistant networks and contribute to a positive team culture

Your Profile:

• Completed commercial apprenticeship or Bachelor's degree in Business Administration or related field
• 3+ years of experience in administrative or executive assistant roles, ideally within the pharmaceutical industry
• Proficient in Google Suite (Gmail, Calendar, Drive, etc.); experience with AI tools is a plus
• Fluent in English (C1+); German is a strong asset
• Highly organized, detail-oriented, and solution-driven
• Strong interpersonal skills with a service-oriented mindset
• Able to maintain confidentiality and work independently in a global, cross-functional environment

If you are interested in joining a dynamic team and contributing to impactful work in the pharmaceutical industry, we look forward to receiving your application.

j4id9923978a j4it1044a j4iy25a