Administrative Assistant - Middle School Secondaire

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WHO WE ARECollège du Léman is one of Switzerland-s most prestigious international schools, located on the edge of Lake Geneva in view of the Swiss Alps. We welcome children from 2 to 18 years old to become part of a truly international community with more than 120 different nationalities. Our vision is to shape generations that harness differences and empower our students to change the world for the better.
We nurture individual strengths through our outstanding educators and the sheer breadth of opportunities that we offer as part of our curriculum and activities.
Collège du Léman is part of the Nord Anglia Education family of more than 80 premium schools, educating students in over 30 countries.

MAIN PURPOSE OF THE ROLEProvide bilingual administrative and secretarial support to the Middle School Secondaire team, reporting to the MSS Principal.
This 100% position is available starting June 2024 or earlier if possible.

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DUTIES AND RESPONSIBILITIES- Actively promoting the ethos of RISE
- Promoting an environment of equality, diversity, and inclusion
- Liaising between the different departments of Collège du Léman and external providers
- Daily communication with staff, parents, and students on various subjects, providing assistance with platforms
- Provide basic first aid to students in need, send to the health center or call parents when needed.
- Locate and compile information and format reports, tables, records documents, manuals and other sources of information as required
- Maintain records through filing, retrieval, retention, storage, compilation, updating and destruction
- Support the teachers with the organisation of the school trips
- Assist with planning and organisation of meetings - parent/teacher meetings and other similar gatherings
- Complete translations between English and French
- Maintain calendar, schedules, appointments and meeting rooms
- Assist in the proofreading and production of school reports
- Serve as a central point of contact for coordinating MSS Graduation logistics, including certificates, parent programs, and other related tasks
- Maintain a tidy learning environment and corridors and section office
- Various tasks as per the needs of students, staff, parents, or the department

CANDIDATE PROFILEYour proficiencies in English and French are essential for effective communication within our bilingual environment. Your exemplary organisational abilities allow you to navigate complex tasks with ease, ensuring efficiency and precision in your work. Analytical and meticulous by nature, you approach challenges with a keen eye for detail, ensuring accuracy in every aspect of your responsibilities. Your enthusiasm, coupled with an open-minded attitude, enables you to adapt seamlessly to diverse situations. Moreover, you thrive under pressure, maintaining composure and focus to deliver results consistently. Your strong communication and interpersonal skills further enhance your ability to collaborate effectively within our team-oriented environment, fostering a culture of collaboration and mutual respect.

QUALIFICATIONS

Required
- Successful experience in a similar position
- Great command of the MS Office suite

Preferred
- Qualification in Administration or similar
- Experience in an international environment
- Canva, iSams, ItsLearning, SchoolsBuddy asset

CONDITIONSIt is important that the post holder is always aware of Child Protection guidelines and observes a professional distance from students whilst still developing effective working and caring relationships. You understand and embrace the importance of diversity and inclusion and stand against discrimination in any form. Background investigations and reference checks for the past ten years will be conducted during the selection process.