Administrative Assistants (25%-50%)
- Entreprise
- EPFL
- Lieu
- Lausanne
- Date de publication
- 14.03.2023
- Référence
- 4307907
Description
Description du poste :
Your mission :
To support its growth and foreseen staff transitions in the coming months, the School of Computer and Communication Sciences at EPFL, is looking to recruit new administrative assistants.
Main duties and responsibilities include :
* Provision of general administrative support and logistics to the Professor and to the lab
* Accounting management (e.g., account follow-up, budget forecasting, financial reporting) of the lab's funds
* Administrative management of staff members, support to hiring process, accreditation, absences management, onboarding, employees' lifecycle in liaison with HR dept.
* Liaising with EPFL central services and academic services (Doctoral school, Sections, SAC…)
* Organization of visitors' venue (visas, logistics, travel and accommodation)
* Organization of internal meetings, conferences, seminars and travel of collaborators
* Equipment purchases, expenses and credit card management and follow-up
Description du profil :
Your profile :
* Full proficiency in both French and English is mandatory (both written and spoken)
* A solid previous experience as an administrative assistant is mandatory; a previous experience in academia is a strong plus
* Computer proficiency with a very good command of Word, Excel, Power Point; a working experience with WordPress is a plus
* At ease with figures (in particular with respect to managing budgets and funds)
* Ability to interact with all levels of faculty, staff and students
* Self-driven, good sense of organization and initiative, rigorous and attention to detail
* Proven ability to interact in a multicultural environment
* Commercial background or education (CFC de Commerce or equivalent)
Your mission :
To support its growth and foreseen staff transitions in the coming months, the School of Computer and Communication Sciences at EPFL, is looking to recruit new administrative assistants.
Main duties and responsibilities include :
* Provision of general administrative support and logistics to the Professor and to the lab
* Accounting management (e.g., account follow-up, budget forecasting, financial reporting) of the lab's funds
* Administrative management of staff members, support to hiring process, accreditation, absences management, onboarding, employees' lifecycle in liaison with HR dept.
* Liaising with EPFL central services and academic services (Doctoral school, Sections, SAC…)
* Organization of visitors' venue (visas, logistics, travel and accommodation)
* Organization of internal meetings, conferences, seminars and travel of collaborators
* Equipment purchases, expenses and credit card management and follow-up
Description du profil :
Your profile :
* Full proficiency in both French and English is mandatory (both written and spoken)
* A solid previous experience as an administrative assistant is mandatory; a previous experience in academia is a strong plus
* Computer proficiency with a very good command of Word, Excel, Power Point; a working experience with WordPress is a plus
* At ease with figures (in particular with respect to managing budgets and funds)
* Ability to interact with all levels of faculty, staff and students
* Self-driven, good sense of organization and initiative, rigorous and attention to detail
* Proven ability to interact in a multicultural environment
* Commercial background or education (CFC de Commerce or equivalent)
