AP Specialist

A distinguished opportunity has arisen for an AP Specialist to join a pioneering research organisation located close to Lausanne. This esteemed position offers the prospect of contributing to a collaborative and multicultural environment, where your expertise will directly underpin the advancement of innovative researches.

This job is offered on a Try & Hire contract, starting ASAP.

AP Specialist

Responsibilities:

• Process accounts payable transactions by entering invoices into the ERP system and ensuring accurate matching to purchase orders, adhering strictly to established procedures at all times.
• Engage with internal colleagues across various departments as well as external suppliers regarding invoice queries, supplier reminders, remittance advices, and other accounts payable matters.
• Review shopping carts and purchase orders meticulously to confirm compliance with company policies prior to processing payments or raising queries where necessary.
• Scrutinise employees' travel and expense reports thoroughly to ensure full adherence to internal guidelines, resolving any discrepancies promptly and diplomatically.
• Conduct reconciliations and variance analysis on both accounts payable and accounts receivable ledgers, thereby supporting the integrity of financial reporting processes.
• Assist the accounting team with payment runs by preparing requisite documentation and ensuring timely execution of payments to suppliers in accordance with agreed schedules.
• Support monthly, quarterly, and annual financial closings by contributing to tasks such as accruals, prepaids, VAT calculations, and completeness checks as required by regulatory standards.
• Prepare control evidence for SOX internal control purposes, maintaining exemplary standards of compliance throughout all relevant processes.
• Contribute reliably to various finance, reporting, and accounting projects-including invoice automation activities-by providing dependable support across departmental initiatives.
• Collaborate effectively with other departments when required in order to deliver specific finance-related projects that drive process improvements.

Requirements:

• 3 to 5 years of experience in similar accounting roles.
• Solid understanding of bookkeeping practices and accounting principles, with strong attention to detail.
• Proficient in Microsoft Office Suite, advanced Excel skills, and SAP.
• Fluent in English and French.
• Familiarity with IFRS standards is an asset.
• Interest or experience in Power BI is a plus.

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