Event Coordinator

Job Title: Event Coordinator
Location: Lausanne, Switzerland (Hybrid)
Contract type: Full-time
Start date: asap

Role overview

The Event Coordinator supports Project Managers in the planning and delivery of ISU Events, focusing on Tours, World Cups, and select major championships. As part of ISU’s growing global presence, the Event Coordinator will mainly support events held in Asia, including China. They ensure internal coordination, maintain timelines, support logistical planning, and contribute to knowledge transfer post-event.
Key Responsibilities
Event Support & Coordination

• Track timelines, deliverables, and update event documents.
• Apply ISU event structure and tools in collaboration with the Event Manager.
Communication Management

• Coordinate meetings, calls, and updates between ISU and Local Organizing Committees (LOCs).
• Maintain trackers, folders, and communications flow.
• Coordinate across Sport, Commercial, Marketing and ISU Business functions.
Operational Logistics

• Support services for accommodation, transport, accreditation, hospitality.
• Assist with internal team travel and vendor coordination.
Budget & Financial Tracking Support

• Assist in quote consolidation, invoice tracking, and expense organization.
On-Site Execution

• Support event delivery on-site as needed. Participate in ceremonies, walkthroughs, and stakeholder support.
Post-Event Reporting & Knowledge Transfer

• Contribute to reports and learning consolidation.

Qualifications and skills

• 2+ years in event coordination or project support, ideally in sports or live events.
• Experience managing timelines, logistics, and stakeholder communication.
• On-site event experience preferred.
• Familiarity with basic budgeting and financial tracking.
• Highly organized, detail-oriented, and proactive.
• Strong communication and teamwork skills.
• Able to work under pressure and adapt quickly.
• Proficient in Microsoft Office; fluent in English (French a plus).
• Passion for sports and openness to travel and weekend work.
• Fluent in English and Mandarin (French is a plus).

Why Join Us
The Event Coordinator role is an opportunity to gain experience in delivering world-class competitions and be part of ISU’s evolving global events model.

Application Process
Please send your CV and cover letter to jobs@isu.org with the subject line: Event Coordinator Application – [Your Name].

Former athletes and skaters are strongly encouraged to apply, as their unique experiences are highly valued. At ISU, we are committed to creating a diverse, inclusive, and supportive environment where everyone is valued and empowered to succeed