Events Assistant 80 to 100% - Try and Hire

• Ensure the seamless execution of events
  
  • Support the administrative, logistical, and operational organization

About Our Client

Our client is a Swiss Foundation.

Job Description

• Assess client needs and organize events within budget and deadlines
• Manage event bookings and scheduling
• Use and maintain event management tools (Ungerboeck/Momentus)
• Draft booking confirmations, detailed quotes, and rental contracts
• Conduct site visits and promote additional services (interpretation, tech, digital tools)
• Coordinate room setup, catering, IT, and security with internal teams and external vendors
• Oversee operational execution and support during events
• Follow up on payments and client satisfaction
• Train and support student assistants involved in events

The Successful Applicant

• Bachelor's degree in hospitality, event management, or related field
• 2-7 years of experience in event coordination
• Experience in academic or NGO environments is a strong asset
• Fluent in French and English (C1 level minimum); Italian is a plus
• Proficient in MS Office
• Knowledge of InDesign and Canva is a plus
• Strong interpersonal skills, autonomy, and results-oriented mindset
• Flexible and available to adapt to event schedules

What's on Offer

We start with a 3 month contract.

Quote job ref

JN-062025-6757838

Job Function

Office & Management Support

Specialisation

Events Assistant

Industry

Not For Profit

Location

Geneva

Contract Type

Interim

Job Reference

JN-062025-6757838