Exams Invigilator

JOB PURPOSE
To play a crucial role in maintaining the integrity, confidentiality, and security of the external examination process.

KEYS TASKS AND RESPONSIBILITIES
Conduct examinations in strict adherence to the regulations and guidelines of Aiglon College and the relevant exam boards, including International Baccalaureate (IB), Joint Council for Qualifications (JCQ), and Cambridge International Education (CIE).
Ensure all candidates have an equal opportunity to demonstrate their abilities.
Safeguard examination materials before, during, and after examinations.
Prevent potential candidate malpractice and administrative errors.

Invigilators must:
Declare any previous invigilation experience and any current maladministration/malpractice sanctions.
Understand and implement school policies and procedures, especially those related to child safeguarding.
Confirm availability in advance of major examination periods.
Ensure a good level of knowledge of current exam board regulations and guidelines by studying all materials provided by the exams officer.
Complete relevant online invigilator training before the start of each new academic year as directed by the Exams Officer.

Main duties in detail:
Before examinations
Report to and be briefed by the Exams Officer prior to each exam session.
Keep confidential exam question papers and materials secure before, during and after exams.
Ensure exam rooms are set up according to the requirements.
Admit candidates into exam rooms under formal examination conditions.
Give full attention to conducting the examinations properly.
Identify candidates and seat candidates according to the required arrangements.
Distribute the correct question papers and exam materials to candidates.
Instruct candidates in the conduct of their exams.
Deal with candidate questions.
Start exams.
During examinations
Supervise and observe candidates at all times and be vigilant throughout examinations.
Keep disruption in examination rooms to a minimum.
Deal with emergencies or irregularities effectively.
Record/report any incidents, disruption, or irregularities.
Complete attendance registers.
Deal with candidate questions according to the regulations.
After examinations
Instruct candidates in finishing their exams and collect examination scripts and materials.
Dismiss candidates from the examination room.
Check that candidates’ names on scripts match the details on the attendance register.
Securely return all examination scripts and materials to the Exams Officer.

OTHER TASKS AND RESPONSIBILITIES
As required, perform additional duties assigned by the Exams Officer, such as:
Supervising candidates with exam timetable clashes between sessions.
Providing support to candidates with access arrangements, including reading, scribing, etc. (full training will be provided).
Assisting with other exam-related administrative tasks, such as the 'second pair of eyes check' to maintain question paper security.
Undertake any other task which may be reasonably required by the Studies Department.
Understand and implement all school policies and procedures, particularly those relating to safeguarding children and young people.
Understand the School’s Guiding Principles and uphold the ethos of the School at all times.

PERSON SPECIFICATION: Exams Invigilator

The qualifications, experiences and attributes of the post holder must match the specification below.
Experience and Knowledge
Desirable
Direct experience of invigilation is desirable but not required, as training in the role and the duties of an invigilator will be provided

Personal Qualities, Attitudes and Behaviours
Essential
Effective communicator with good interpersonal skills
Work well as part of a team
Recognise the importance of a strong safeguarding culture and role within it
Be confident and a reassuring presence to candidates in examination rooms
Be able to give instructions and manage situations involving different groups of people
Be proficient in the use of IT (able to use email, mobile phone messaging, and confident to be trained in specific software)
Seek to achieve competence in the role and a rigorous understanding of exam board regulations
Be reliable, flexible and readily available during main examination periods
Be available to invigilate for whole mornings (approx 08:15-13:00) or whole afternoons (approx 12:30 - 17:30) or preferably for whole days