Executive Assistant

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To strengthen our Chairman Office, we are looking for an:

EXECUTIVE ASSISTANT 

ROLE 

Reporting to the Chief of Chairman Office - Corporate, you will be responsible of providing high-level administrative support for the corporate activities of the Chairman Office, including:

• Answering and filtering incoming telephone calls
• Managing a complex agenda and arranging meetings with internal and external stakeholders
• Sorting all incoming correspondence and highlighting priorities
• Typing high-quality written materials both in French and English
• Managing contacts and mailing database
• Efficient retrieving and filing system
• Reception of high-level visitors
• Organization of logistics (incl. meeting rooms, videoconference, catering, announcements, invitations) for meetings
• Coordinating travels for the Chairman and key business stakeholders
• Responsible for office management (maintaining general supplies stock levels, management of meeting rooms, addressing maintenance issues with Facilities and IT)
• Expense claims, processing invoices and liaising with accounts department for payments follow-up

PROFILE

 
- Solid administrative experience in a corporate environment reporting to C-level and a degree in administration or equivalent certification
- Excellent relationship builder and team player; able to demonstrate a high level of tact, committed to discretion and diplomacy with all internal and external stakeholders
- Resourceful, high attention to details, able to anticipate and solve problems autonomously
- Able to work under high pressure and short deadlines in a fast-paced environment, comfortable multi-tasking a wide variety of activities
- Advanced proficiency with Office365 tools (Word, Outlook, Excel, Teams), Concur and Adobe Acrobat
- Excellent written and verbal communications skills both in French and English (C2)
 

JOIN US !

• Join a global leader in trust technologies with a mission that matters.
• Be at the strategic heart of a financially sound and innovation-driven company.
• Collaborate with high-level experts and work on impactful international projects.
• Operate in a multi-cultural, high-integrity environment where autonomy and ownership are encouraged.

We offer an exciting and challenging role, with great potential for personal development within a unique organization in a fascinating and fast-growing industry. Your file will be handled with upmost confidentiality and discretion.