Executive Assistant to 3 VPs

Description

Temporary assignment with strong potential to convert to a permanent position
- Support 3 VPs - Full time role with one day HO

Our client is an international company.

Travel & Expense Management

Coordinate complex international travel itineraries, ensuring efficiency, accuracy, and compliance.
Manage expense reporting processes with precision and attention to detail.
Anticipate needs, identify potential issues, and ensure seamless execution of all travel-related arrangements.

Calendar & Meeting Coordination

Internal Event Coordination

Organize internal leadership meetings, workshops, and team gatherings.
Manage logistics, communication, materials, and vendor interactions when required.

Outstanding organizational and prioritization skills, with the ability to manage competing requests from multiple leaders.
Autonomy and proactivity, with a strong ability to anticipate needs and work independently.
Proven expertise in Travel & Expense management, including familiarity with T&E systems and compliance processes.
Strong communication skills in English, with a professional, diplomatic, and service-oriented approach.
Event coordination capabilities, from logistics to materials preparation.
Discretion and reliability, especially when handling sensitive or confidential information.
Adaptability and composure in a dynamic environment with changing priorities.
Solid command of Microsoft Office 365 (Outlook, Teams, Excel, PowerPoint), with the ability to learn new tools quickly.
A collaborative mindset, able to work smoothly with other assistants and internal teams.

Temp to perm mission.

Quote job ref

JN-012026-6926450

Job Function

Office & Management Support

Specialisation

Executive Assistant

Industry

FMCG (Fast Moving Consumer Goods)

Location

Nyon

Contract Type

Interim

Job Reference

JN-012026-6926450