Executive Assistant to CEO

As an EA to CE, you will provide comprehensive executive support, manage administrative tasks, and liaise with internal and external stakeholders.

Executive Assistant to CEO

Our client is a reputable and international company.

Description

• Organize travel arrangements and coordinate logistics.
• Prepare and monitor strategic files and documentation.
• Act as an interface with Chiefs and the Board, organize meetings and follow up on actions.
• Contribute to projects in a Chief of Staff capacity (coordination, reporting).
• Ensure confidentiality of all information and communications.
• Represent the CEO with internal teams and external partners.
• Provide comprehensive administrative and strategic support to the CEO, ensuring efficient coordination of daily activities.
• Manage complex calendars, travel arrangements, and confidential communications.
• Prepare high-quality presentations, reports, and briefing materials for internal and external meetings.
• Organize and coordinate executive-level events, including board meetings, leadership offsites, and client engagements.
• Liaise with internal departments and external stakeholders with professionalism and diplomacy.
• Support the CEO in board and committee preparations, including minute-taking, agenda setting, and follow-ups.
• Handle sensitive information with the utmost confidentiality and discretion.

Profile

• Fluency in English and French, both written and spoken.
• Proven experience in an executive assistant or similar role.
• Excellent organizational and multitasking skills.
• Ability to handle confidential matters with integrity.
• A proactive and resourceful approach to problem-solving.
• Highly intelligent, able to quickly understand and translate strategic matters into actionable steps.
• Dynamic, positive, and flexible with strong listening skills.
• Assertive yet empathetic and caring, guided by simplicity, honesty, and approachability.
• Proven ability to work closely with senior leaders and navigate high-level environments.
• Skilled at identifying priorities and urgent matters, managing sensitive information with discretion.

Job Offer

• A permanent position in a respected company.
• An opportunity to work closely with senior leadership.
• A professional and collaborative working environment.
• Support for career development and growth.

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