Reference Code:  112021

Guest Experience Administrative Assistant (CDD, 100%)

Michelangelo Foundation

Geneva, GE, CH

Fixed Term

The Michelangelo Foundation for Creativity and Craftsmanship is a non-profit institution based in Geneva which champions contemporary craftspeople worldwide with the aim of promoting a more human, inclusive and sustainable future. The Foundation seeks to highlight the connections between craft, the wider arts and the design world. Its mission is to both celebrate and preserve craftsmanship and its diversity of makers, materials and techniques, by increasing craft-s everyday recognition and its viability as a professional path for the next generations. From engaging educational programmes to its signature digital project the Homo Faber Guide and international exhibition the Homo Faber Event, the Foundation is fostering a cultural movement centered on master artisans.

CONTEXT

-Joining the Michelangelo Foundation means sharing its mission and its profound values. It means working with commitment to promote and perpetuate the work of hundreds of women and men who with dedication, knowledge and sacrifice, have decided to devote their lives to creativity and to human savoir-faire-.

The Michelangelo Foundation for Creativity and Craftsmanship is a non-profit institution based in Geneva, which champions contemporary craftspeople worldwide with the aim of promoting a more human, inclusive and sustainable future. The Foundation seeks to highlight the connections between craft and the wider arts and the design world. Its mission is to both celebrate and preserve craftsmanship and its diversity of makers, materials and techniques, by increasing craft-s everyday recognition and its viability as a professional path for the next generations. The Foundation presents Homo Faber, a cultural movement centered on creative artisans worldwide. Its signature projects are education programmes for the next generations, an international biennial celebration and an online guide, michelangelofoundation.org.

As part of the Guest Experience team for Homo Faber 2026, we are recruiting an Administrative Assistant who will play a supporting role for the team. The role involves a variety of administrative, clerical, and coordination tasks in support to the Managers and Coordinators within the Events, Food & Beverage, Fundraising and Administration teams with a focus on procurement, contracts, and accounting follow-up. This includes close collaboration with suppliers, internal/external stakeholders and an audience of artisans, students and graduates.

HOW WILL YOU MAKE AN IMPACT?

Reporting to the Events & Programme Director, this role will be responsible for:

Before Homo Faber Biennal:

Administrative and Coordination Support

• Provide daily administrative assistance to the projects team (scheduling, correspondence, data entry, reporting).
• Maintain updated filing systems, shared folders, and databases related to suppliers, contractors, and logistics.

                Procurement and Finance Process

• Support the procurement-to-pay cycle: creation and modification of purchase orders, vendor profiles, invoice tracking, and reconciliation, in close coordination with the finance department and in accordance with established procedures.
• Assist in managing documentation for tenders, supplier contracts, and codes of conduct.
• Support budget tracking and reporting in collaboration with the team and closely with the Events and Programme Director.

Contract and Legal Administration

• Liaise with external stakeholders, contractors, artisans, students and graduates and administrative department for contracts preparation and related documentation.
• Follow up on contract signature (DocuSign), filing and archiving.

During Homo Faber Biennial:Available onsite during the event (if needed)

After Homo Faber Biennial:

• Support the closing of accounts and budget.
• Write reporting and recommendations for the next edition.
• Prepare and send end of project / programme documents.

HOW WILL YOU EXPERIENCE SUCCESS WITH US?

The successful candidate will demonstrate alignment with the Foundation values and goals.

Knowledge

• Fluent in French and Englsih; Italian is an asset.

Experience

• Minimum of 2 years of experience in a similar administrative support role.
• Experience in procurement and accounting workflows (AR/AP, invoice tracking).
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint);
• Proficiency in SAP

Skills

• Strong organizational skills, detail-oriented, with a proactive attitude and service-oriented.
• Strong communication skills and discretion in handling confidential matters.
• Strong team-player, with good interpersonal skills is critical as the environment is dynamic and multicultural with multiple stakeholders.
• Ability to work under pressure and meet tight deadlines.
• Professional demeanor and strong work ethic.

WHAT MAKES OUR FOUNDATION DIFFERENT?

At the Michelangelo Foundation we work hard but with a collaborative spirit, putting our common mission before our personal ambitions. At the Michelangelo Foundation there are no private gardens, but a large field to be ploughed and sown together. Being creative, open-minded and dynamic is a prerequisite for working with us, to share a constant dialogue that always focuses on achieving our common goals.

Y****OUR JOURNEY WITH US:

1.   If your application is selected, we will reach out to you ASAP for an informal introductory call with the Talent Acquisition Partner.

2.    The next step from there would be an online personality assessment followed by a written business case submission and then a panel interview with the Hiring Manager and Communication Director, a small selection of managers from the team and the RH

HR Manager

#Richemont #WeCraftTheFuture

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