HR Advisor and Office Manager

HR Advisor and Office Manager h/f (Fixed-Term Contract – Maternity Leave Cover)
About the Role:
We are looking for a proactive and highly organised HR Advisor / Office Manager to oversee daily office operations while supporting key HR processes. This role combines office management, employee lifecycle administration, and event coordination, ensuring a smooth, efficient, and welcoming workplace. The ideal candidate will be a reliable self-starter with strong communication skills, capable of balancing multiple priorities while delivering a high level of service to employees, visitors, and leadership.
Primary Responsibilities:
Organise company events, including company parties, Thursday breakfasts, and employee-sponsored activities, as well as coordinate internal and external meetings (including logistics such as catering, agendas, travel arrangements, and facilities).
Ensure office supplies, fruit, and beverages are stocked and available for employees and visitors.
Manage relationships with office suppliers.
Coordinate building maintenance as required and manage office access.
Welcome visitors and provide general support to employees, ensuring meeting and break rooms are tidy and managing the main office phone line.
Handle incoming and outgoing mail.
Maintain and update office policies and procedures.
Manage the employee lifecycle, from onboarding to offboarding.
Prepare employment contracts, work permit applications, and employment certificates.
Support the recruitment process, particularly administrative and logistical tasks.
Assist with payroll processes.
Perform HR administrative tasks ( family allowance requests, maternity benefits, loss of earnings insurance).
Provide ad hoc HR and executive support as required.
Qualifications:
Commercial Diploma or CFC d’employé de commerce.
1–3 years of experience in HR administration or office management.
Strong knowledge of Microsoft Office.
Excellent verbal and written communication skills.
Strong organisational skills with the ability to prioritise effectively.
Fluency in English and French is required.
Positive, enthusiastic, organised, and outgoing personality.
Swiss nationality or a valid work permit. jpid3cee73bjm jpit0728jm jpiy26jm