HR Specialist in International Mobility Administration

HR Specialist in International Mobility Administration
Our company:
For more than 25 years, ITX , based in Geneva, has specialized in international mobility and provide expert advice and manage the day-to-day HR administration of numerous employees working abroad, supporting a wide range of companies operating worldwide
Your position:
On behalf of one or several customers, you will manage the HR administration and payroll of internationally mobile employees while ensuring a seamless mobility experience for both clients and employees. Join our team as an International Mobility Administrator (IMA) and become a key partner for client companies worldwide.
This role offers the opportunity to develop your expertise in international HR, work with diverse teams, and contribute to global mobility programs.
Context and Environment:
As an International Mobility Administrator, you will operate in a dynamic, international environment, supporting a diverse population of internationally mobile employees.
Manage and coordinate remotely with employees, subsidiaries, and head office contacts across multiple countries
Deliver outstanding service by ensuring high-quality expatriate management and HR support
Act as a trusted partner to clients, proactively addressing needs and ensuring a smooth international assignment experience
Play a key role in enhancing client satisfaction and strengthening the company’s reputation for excellence in international mobility
Key Responsibilities:
Payroll & Compensation Management:
Process monthly payroll for internationally mobile employees using Proconcept (ERP)
Record all employee data and payroll elements, including salary adjustments, bonuses, allowances, and expense reports
Perform payroll checks and adjustments; validate payslips and coordinate with Accounting as needed
Manage post-payroll reporting (social security, subsidiary reporting, internal lists)
Prepare compensation simulations and cost analyses in compliance with client mobility policies
International HR & Mobility Administration
Manage the full lifecycle of international assignments: hiring, assignment changes, and contract termination
Draft employment contracts and ensure proper implementation and monitoring of employee contracts
Conduct onboarding meetings with employees
Manage social security affiliations, updates, and required documentation
Handle offboarding, including termination letters, final settlements, social security closure, and salary certificates
Ensure compliance with mobility policies and escalate issues to your manager
Required Profile:
We are looking for a professional who combines technical HR expertise with strong interpersonal skills:
Minimum 2 years of experience in Switzerland in payroll establishment and management
Personnel Assistant Certificate (Federal HR Management Diploma is an asset)
Excellent command of French and English (fluent English required)
Several years’ experience in HR administrative management, including social insurance and Swiss labour law (experience in international deployments/coordination is a plus)
Strong numerical and analytical skills, with a high level of accuracy and attention to detail
Excellent resilience under stress in a multidisciplinary, client-focused environment
Willingness to learn and adapt in a fast-paced environment
Team spirit combined with the ability to work independently
Why This Role Matters:
As an IMA, you are the central point of contact for clients and employees, ensuring accuracy, compliance, and a high-quality mobility experience. Your work directly supports the success of international assignments and contributes to a global HR strategy.
What We Offer :
Exposure to international HR practices and mobility programs
Collaboration with diverse teams across multiple countries
Opportunities for professional growth and development in international HR
A dynamic, stimulating environment where your expertise makes a real impact jid4097e5bafr jit0519afr jpiy26afr