Interim finance and operations officer

• 10-month opportunity to fill in Geneva
  
  • Dynamic organization looking for a temporary new team member

About Our Client

Our client is a non-profit organisation located in Geneva.

Job Description

The Interim finance and operations officer will report to the Finance Director and will be in charge of the following duties:

Accounting: Supplier invoices processing, accounts payable and commitments, general accounting

• Process payable invoices for in time payment, avoiding late payment penalties
• Ensure all recurring invoices are received and processed timely
• Verify payment requests prepared by the accounting firm to ensure all invoices are included in the payment and follow-up on the differences
• Oversee and manage payable commitments, for integration into financial planning
• Support the Finance Director and the Finance team members in account analysis and reconciliations

Operational Excellence and Finance Projects

• Support designated finance related projects aimed at operational excellence
• Identify areas for improvement and work with relevant teams to enhance operational efficiency
• Support the Finance director and the Finance team members in various analysis

Other finance responsibilities

• Maintain critical domain related Standard Operating Procedures (SOPs)
• Support for year-end closing, Board and committees meeting preparation, external audits and on demand requests

• Support the Finance team members with possible punctual backup within the team

  Office Management

• Manage the operational relationship with the office owner
• Maintain office organization, including storage management
• Order office supplies, ensuring their permanent availability
• Oversee meeting room bookings and preparation, ensuring spaces are equipped and ready for use, in collaboration with the IT Project Manager
• Support, coordinate or organize events (internal or external) upon request

Travel

• Ensure travel expenses comply with the travel policy
• Manage the relationship with the Travel Agency (BTA) and the Payment Agency (Airplus)
• Coordinate and organize travel arrangements when requested, including liaising with travel agencies, booking accommodations, and managing all travel-related documents
• Support colleagues on travel related matters, upon request

Procurement

• Manage procurement processes for office needs and related external service providers
• Ensure compliance with procurement policies, maintaining accurate records of contracts and vendor agreements

Credit Card Management

• Manage the administration related to the credit cards (ordering, replacing, cancelling, etc.)
• Monitor and reconcile own corporate credit card transactions.
• Ensure proper documentation of receipts and timely submission for all corporate credit cards

The Successful Applicant

The Interim finance and operations officer we are looking for will bring the following background and experience :

• 8-10 years of experience in accounting, analysis and office management / administration
• Advanced Excel / Google sheets skills.
• Fluent in English and French
• Proven analytical and problem-solving abilities
• Proven accounting skills
• Quick learner
• Excellent communication and interpersonal skills
• Service oriented
• Able to manage multiple tasks and work in a dynamic, fast-paced environment

What's on Offer

The opportunity to join a major organization located in Geneva.

Quote job ref

JN-092025-6836141

Job Function

Accounting, Audit & Advisory, Tax and Treasury

Specialisation

Accounts Assistant

Industry

Not For Profit

Location

Geneva

Contract Type

Interim

Job Reference

JN-092025-6836141