(m/f/d) Admin/Executive Assistant 70%

• Temporary Admin/Executive Assistant role
  
  • 70%

About Our Client

Our client is an institution in the Education field. It is known for its commitment to academic excellence and innovation. With a focus on research and education, the institution offers a collaborative and professional environment for its staff.

Job Description

• Agenda and Meeting Management: manage the Executive's calendar and organize company's meetings (occuring with important stakeholders), including sending invitations, drafting, and distributing meeting minutes.
• Travel and Expense Administration and Budget Coordination: handle the full process of travel and expense claims: initiation, tracking, verification, and approval within the system, and manage budget.
• Human Resources Support: process contract renewals, manage HR workflows, and prepare hiring proposals and job descriptions for new employees.
• Mail Handling: collect, sort, and distribute incoming mail.

The Successful Applicant

• University degree in Business Administration or similar.
• 5 to 7 years of experience in Administrative and/or Executive support to management in international settings.
• Strong sense of accountability and effective communication skills.
• Ability to anticipate needs and propose practical solutions.
• Proficient in office software.
• Dynamic, proactive, and resourceful.
• Fluent in French and English (C2 or C1 minimum).

What's on Offer

• Friendly and warm work environment, collaborative and friendly team culture.
• Excellent work conditions (including home office).
• Exposure of important stakeholders.
• International and multicultural organization.
• 70% work hours.

Quote job ref

JN-062025-6758087

Job Function

Office & Management Support

Specialisation

Executive Assistant

Industry

Not For Profit

Location

Lausanne Region

Contract Type

Interim

Job Reference

JN-062025-6758087

Job Nature

Home Office