Office Manager (60-70%) - 7 months

• Own the day-to-day running of the office: operations, reception and suppliers
  
  • Be the central admin hub supporting management, liaising with HR, finance and IT

About Our Client

Our client is a SME with national spectrum.

Job Description

Office management and reception

• Ensure the smooth daily operation of the office and maintain a well-organised, welcoming working environment
• Manage suppliers, service providers, office stock and equipment
• Handle reception duties, incoming calls, shared mailboxes and mail management
• Organise internal events, team meetings, breakfasts and end-of-year events
• Manage parking administration and access badges

Administrative and management support

• Provide administrative support to senior management, including agenda coordination, correspondence, document preparation and meeting minutes
• Prepare presentations, reports and internal documentation
• Coordinate travel arrangements and process expense claims
• Ensure proper filing and document management (digital and paper)

HR, finance and IT coordination

• Act as a local HR point of contact, supporting onboarding and offboarding and liaising with Zurich
• Follow up on HR documentation and administrative processes
• Coordinate with Finance on invoices, expense tracking and administrative follow-ups
• Liaise with IT teams for onboarding/offboarding and local coordination

Coordination and communication

• Act as a central point of contact between teams, management and external partners
• Ensure smooth information flow across departments
• Support internal processes and contribute to operational continuity

The Successful Applicant

• Proven experience in office management, administrative coordination or a similar role
• Strong organisational skills and ability to manage multiple priorities simultaneously
• Hands-on, service-oriented and proactive mindset
• Comfortable working in a multifunctional role combining office management and administration
• Excellent interpersonal skills and ability to interact with all levels of the organisation

Languages

• Fluent in French and English, both written and spoken, is mandatory

What's on Offer

• A temporary assignment in a stable and professional environment
• A 60-70% workload over 4 days per week
• On-site role based in Geneva (no home office)

Quote job ref

JN-042026-7004294

Job Function

Office & Management Support

Specialisation

Office Manager

Industry

FMCG (Fast Moving Consumer Goods)

Location

Geneva

Contract Type

Interim

Job Reference

JN-042026-7004294