P2520 - Executive Assistant

We are currently looking for a motivated and collaborative professional Executive Assistant to join our R&D Department based at our Headquarters in Lausanne, Switzerland as

Executive Assistant

Are you a curious, proactive, and results-driven professional ready to move beyond traditional administrative tasks? Debiopharm is seeking an exceptional Executive Assistant to be a close partner to our Chief Development Officer (CDO) & Chief Scientific Officer (CSO).

Your Mission.

• Proactively manage the CDO-s & CSO-s complex agendas and inbox, preparing draft responses and correspondence as needed. You will also coordinate all aspects of domestic and international travel.
• Organize and support the Departments- Team Meetings, including planning the agenda, coordinating pre-reads, taking detailed minutes, and coordinating action item completion.
• Actively work with administrative assistants across departments to facilitate complex interview schedules, electronic signatures, large team meetings, and external partner meetings.
• Act as the first point of contact, liaising with people outside the department and with external partners, prepare and edit documents, communications, and presentations in French and English.
• Follow-up on financial matters for the departments (budget update and maintenance), monthly & annual reporting & KPIs tracking
• Solve and anticipate proactively problems, prioritizing conflicting needs and following through on projects to successful completion often with tight deadlines.
• Take ownership of specific ad-hoc projects or additional specific tasks

More than a checklist of skills and activities, we-re looking for someone who shares our commitment to science with purpose.

• Bachelor's degree (or equivalent) and over five years of experience supporting executive-level staff in a demanding, fast-paced international office environment.
• Proven track record in assisting Head of functions in a fast pace environment - Executive Assistant level
• Experience in a Pharmaceutical Company is preferred
• Strong organizational skills detail and deadline-oriented, able to identify/communicate conflicts in scheduling and priorities
• Ability to establish and maintain the highest level of professionalism, confidentiality and trust, and a strong team player with high customer focus
• Technology-savvy in all Microsoft Office applications (including Outlook Calendar, Sharepoint, AI tools)
• Excellent written and verbal communication skills in English and French
• Curious, you like supporting ad-hoc projects and play a role in internal initiatives

What to Expect in the Recruitment Process:

If your application is selected, you-ll be invited to interviews with Talent Acquisition and the Hiring Manager via Teams, followed by a panel interview and reference checks. Communication is handled via Workable-check your spam folder for emails from *@outbound.workable.com.

What we Offer:

• Being part of a company where innovation, collaboration, and impact aren-t just values - they-re how we work every day
• Partner with teams across disciplines, at the forefront of oncology and anti-infective development
• An inclusive and respectful workplace - proud to be Equal-Pay certified
• Grow in a culture that values people, purpose, and performance
• A chance to grow, share, and shape the future of healthcare

Please contact our HR Department prior to submitting any profiles. We cannot accept unsolicited applications from agencies or recruiters