Procurement & Finance Support Specialist

About Us

Flexsis AG, formerly Global Personal, is an independent company within the Interiman Group SA. With over 140 internal specialists across 47 locations throughout Switzerland, we provide a comprehensive range of Human Resources services.

Current Opportunity

We are currently looking for a Procurement & Finance Support Specialist (m/f/d) – 80% on behalf of one of our clients in Basel.

Key Responsibilities

• Collaboration: Work closely with local teams (Finance, Outsourcing, Legal, Clinical, CMC, Preclinical) and liaise with global teams (Procurement, Master Data, Accounts Payable).
• Procurement & Vendor Management: Create Purchase Orders (POs), follow up on POs and invoices, support vendor creation and onboarding.
• User Support: Act as first point of contact for local users regarding procurement and finance processes, answer questions and perform checks in systems (SmartSource, CORA).
• Documentation: Draft and maintain guidelines and SOPs for procurement and finance workflows.
• Training: Provide onboarding and training for new users at Viatris Innovation, and maintain regular communication with all users to ensure alignment and best practices in procurement processes.Administrative Tasks: General administrative support related to procurement, outsourcing and finance
• Finance Support (TBC): Assist with monthly accruals and basic reporting tasks.
• Special Project: support the ongoing procurement and finance transition that started in 2025

Required Skills & Qualifications

• Technical Skills: Experience in accounts payable/receivable, accounting, or procurement (preferred); familiarity with procurement software (CORA, Coupa) and/or SAP.
• Language Skills: Fluent in English (mandatory); knowledge of German and/or French is a plus.
• Industry Experience: > 6 months (incl. internships and apprenticeships), previous experience in a pharmaceutical company is a plus.
• Education: Kaufmännischer Betrieb, Federal Diploma, Technician Diploma in accounting, procurement, or business administration ; practical experience is valued.
• Soft Skills: Service-oriented, quick learner, logical, disciplined, detail-oriented, comfortable with administrative tasks.