Receptionist and Office Assistant (ASAP)

• Act as the first point of contact for visitors, clients, and employees
  
  • Provide administrative and office support, including meeting coordination

About Our Client

Our client is an international trading company based in Geneva center.

Job Description

The RoleAs the first point of contact for the business, you will be responsible for managing reception activities while providing comprehensive administrative and office support to the wider team. This role requires excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

This positions do not offer home office.

Key Responsibilities

• Welcome visitors and clients, ensuring a professional and friendly reception experience.
• Manage incoming calls, emails, and general enquiries in a timely and professional manner.
• Coordinate meeting room bookings and prepare meeting spaces as required.
• Handle incoming and outgoing mail, courier services, and deliveries.
• Support the organisation of meetings, events, and travel arrangements.
• Maintain office supplies and liaise with external suppliers and service providers.
• Assist with document preparation, filing, data entry, and general administrative tasks.
• Support onboarding activities and office logistics for new employees.
• Ensure reception and common areas are maintained to a high professional standard.
• Provide ad hoc administrative support to management and various departments.

The Successful Applicant

Experience

• Previous experience in a Receptionist, Front Office, Office Assistant, or Administrative Assistant role.
• Experience working within an international and professional environment is highly desirable.

Skills

• Outstanding customer service and interpersonal skills.
• Strong organisational and multitasking abilities.
• Proactive, reliable, and detail-oriented approach.
• Excellent communication skills and a professional presentation.
• Strong knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to work autonomously while remaining a collaborative team player.

Languages

• English: Excellent level (written and spoken).
• French: Very good level (written and spoken).

What's on Offer

• Central Geneva location with excellent transport links.
• Friendly and professional working environment.
• Diverse and varied administrative responsibilities.
• Immediate start opportunity.
• Competitive salary and benefits package.

Quote job ref

JN-072026-7070387

Job Function

Office & Management Support

Specialisation

Receptionist

Industry

Financial Services

Where

Geneva

Contract Type

Permanent

Job Reference

JN-072026-7070387