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Receptionist Fr/Eng | Genève

Date de publication


We are urgently looking for a bilingual

Receptionist Fr/Eng


As the first point of contact for external visitors and clients, you will provide excellent and professional customer service in greeting clients, managing switchboard and general front office duties.

  • Ensure reception is covered at all times
  • Manage meeting room bookings (including training room)
  • Answer telephone and transfer calls to the appropriate employee
  • Greet clients in a professional manner, provide soft drinks as requested
  • Send messages to employees informing them of missed calls with minimum details on the caller (name, contact number, reason for the call)
  • Ensure reception area and meeting rooms are manicured and tidy at all times
  • Receive, record and distribute mail
  • Maintain visitor and staff leave spreadsheets
  • Organize DHL registered mails (receipt and send)
  • Ensure cutlery and plates are available for clients and visitors and re-order as necessary
  • Organize monthly staff drinks and other ad hoc events within set budget
  • Organize tea, coffee, water and biscuits for key management meetings
  • Taxi arrangements / hotel bookings / travel arrangement as necessary

  • Organize and ensure constant provisioning of stationary cupboard available to staff
  • Order and maintain drinks, coffee and other amenities which are stocked in the kitchens
  • Update visitor list in conjunction with team assistant and circulate to all staff every week

Admin support
  • Maintain and update absence spreadsheet (annual leave, sickness)
  • Provides invitation letters to foreign colleagues and assists with the creation of visa requests
  • Other ad hoc admin tasks as requested


  • You're immediately available
  • Bilingual French and English or minimum Advanced level (in English)
  • Ideal previous experience as a receptionist in a multi cultural environment
  • Good administrative skills including working knowledge of Microsoft Office and Outlook
  • Attention to details and ability to work with tight deadlines
  • Excellent oral and written communication skills
  • Demonstrate initiative, flexibility and adaptability
  • Good team player

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La référence de cette offre est 110/SELE/5884-87.