Secretary to the Board of Directors

Company Description

Building the bank of tomorrow takes more than skills. 

It means combining our differences to imagine, discuss, code, develop, test, learn- and celebrate every step together. Share our vibes? Join Swissquote to unleash your potential.

We are the Swiss Leader in Online Banking and we provide trading, investing and banking services to +650-000 clients, through our performant and secured digital platforms.

Our +1200 employees work in a flexible way, without dress code and in multicultural teams. 

By having a huge impact on the industry, they are growing their skills portfolio and boosting their career in a fast-pace environment. Have a look behind the scenes by checking Humans of Swissquote on Instagram.

We are all in at Swissquote. As an equal opportunity employer, we welcome candidates from all backgrounds, experiences and perspectives to join our team and contribute to our shared success.

Are you all in? Don-t be shy, apply!

Job Description

Main purpose:Ensure the effective and compliant functioning of the Board of Directors and its Committees, acting as a central coordination point between the Board, Executive Management, and regulators.

Responsibilities:

• Lead the planning and coordination of meetings of the Board of Directors and its Committees, ensuring high-quality preparation and efficient execution.
• Draft accurate meeting minutes and ensure timely follow-up on the implementation of Board decisions.
• Safeguard sound governance practices by ensuring the Board receives clear, relevant, and timely information from Executive Management, auditors, and other stakeholders.
• Maintain and continuously update key governance documents (articles of association, internal regulations) and oversee regulatory filings and interactions with supervisory authorities, in particular FINMA.
• Lead the organisation of the Annual General Meeting of Shareholders and ensure its smooth and professional delivery.
• Act as a key interface with regulators, managing official correspondence and ensuring the Board is appropriately informed of relevant developments.
• Coordinate Board effectiveness processes, including annual evaluations and the organisation of targeted training sessions.
• Oversee administrative and regulatory processes related to Board composition (appointments, filings, commercial register updates).
• Provide support and continuity to other governance-related functions when required.

Qualifications

• Law degree (preferred) or degree in economics
• Extensive expertise in corporate governance within a banking or regulated financial services environment
• Significant experience in board support, minute-taking, and corporate secretarial responsibilities
• High level of integrity and professional ethics
• Ability to handle sensitive matters with the utmost discretion and confidentiality
• Strong sense of responsibility, reliability, and commitment
• Proactive, well-organised, and able to work both independently and collaboratively
• Fluency in English and French; very good command of German