Senior Executive Assistant & Head of Office Management

The Company & Culture

Our client’s approach is deeply rooted in its tradition as a long-term family investor, guided by clear values and a strong ethical foundation. These values foster a global network of entrepreneurs and industry experts who actively support the leadership teams of the portfolio companies. The group shares a passion for responsible investing focused on long-term, sustainable value creation. The culture is best described as open, entrepreneurial, and energetic. Working here means actively contributing, taking ownership, and helping shape the culture through commitment and initiative.

The Role

This role forms the organizational backbone of the office and carries a position of trust. At the same time, it is a highly visible role with both internal and external impact, requiring a strong personality combined with proven expertise. The successful candidate will feel comfortable operating across multiple disciplines. An important aspect of the role is overseeing the assistant team while acting as a central point of contact for internal and external stakeholders. The Managing Partner relies on someone resilient who can navigate a demanding schedule, act as a thoughtful gatekeeper, and structure his day with clear priorities. Working closely with him in a combined PA and business-focused capacity, the new executive assistant will become a trusted partner and an integral member of the team, helping to set the pace for the organization. Tasks and responsibilities include, but are not limited to:

• High-level executive support, including managing a complex agenda, handling correspondence, preparing meetings, and managing multiple priorities without direct supervision.
• Organizing video conferences and international business travel and logistics, including preparation and follow-up.
• Structuring complex information and communication flows while meeting deadlines independently.
• Supporting annual planning activities and coordinating meetings, conferences, off-sites, and other events.
• Prioritizing and managing all tasks that arise during the day, last-minute changes, and unexpected challenges.
• Building and maintaining strong relationships with internal and external stakeholders, including the firm’s international offices.
• Handling ad hoc tasks and assisting with personal matters related to the Managing Partner’s family when needed.
• Potentially leading the assistant team across all locations and coordinating task allocation and priorities.
• Providing coaching, managing absence planning, and conducting employee reviews.
• Overseeing all matters related to office, contract, and facility management, including coordination with external service providers.
• Managing contracts, insurance policies, and budgets, including invoice oversight and payment approvals.

About You

First and foremost, you bring a positive and engaging personality to the role. Colleagues enjoy working with you because you have a quick mind and a natural sense of humor, and you contribute positive energy to the team. At the same time, you are highly driven and possess exceptional planning and organizational skills. Last-minute changes or unexpected developments do not faze you. You combine a get-things-done attitude with an entrepreneurial mindset, anticipating needs and focusing on solutions. What else is requested?

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