Sr Executive Assistant and Project Coordinator

• Provide high-level executive support while managing complex calendars
  
  • Coordinate and follow up on cross-functional projects (real estate, investments,

About Our Client

Our client is a private company.

Job Description

Executive Support

• Manage complex calendars, travel arrangements, meetings, and priorities for the leadership team.
• Prepare presentations, briefing notes, reports, and correspondence.
• Serve as a trusted point of contact, ensuring smooth communication with internal and external stakeholders.

Project Coordination

• Coordinate and follow up on a variety of projects (real estate, investments, philanthropy, internal operations, etc.).
• Track timelines, prepare project plans, and support basic budget monitoring.
• Prepare progress reports and ensure clear information flow between all parties involved.

Organization & Administration

• Maintain documentation, contracts, files, and databases.
• Organize internal and external events (meetings, committees, travel-related arrangements).
• Uphold strict confidentiality on all matters relating to the family office.

The Successful Applicant

• Proven experience as an Executive Assistant, ideally within a demanding environment (family office, finance, consulting, executive leadership).
• Strong project coordination skills, with the ability to manage multiple priorities simultaneously.
• Excellent communication skills and absolute discretion.
• Highly organized, autonomous, and detail-oriented.
• Fluent in French and English (bilingual proficiency required).
• Strong command of Microsoft Office (Word, Excel, PowerPoint).

What's on Offer

• A stable, discreet, and professional working environment.
• A varied and impactful role working closely with top leadership.
• A human-sized setting with agility, trust, and fast decision-making.
• Exposure to diverse, meaningful projects with real impact.

Quote job ref

JN-012026-6928873

Job Function

Office & Management Support

Specialisation

Executive Assistant

Industry

Financial Services

Location

Nyon

Contract Type

Permanent

Job Reference

JN-012026-6928873