Strategic Executive Assistant to CFO

Description

Act as the CFO's right hand, combining high-level executive support
- Operate in a fast-paced, start-up-like environment, managing priorities

Our client is an international company.

Executive Support to the CFO

Act as a strategic partner and trusted right hand to the CFO, ensuring smooth day-to-day operations and effective time management
Proactively manage and continuously optimize the CFO's calendar, priorities, and scheduling, anticipating needs and resolving conflicts before they arise
Prepare the CFO for internal and external engagements through high-quality briefing notes, summaries, and talking points
Draft, review, and manage professional correspondence in English and French, ensuring accuracy, clarity, and appropriate tone
Organize and coordinate meetings, committees, and governance forums, including logistics, agendas, and supporting materials
Attend key meetings when required, take minutes, track decisions and action points, and ensure timely follow-up across stakeholders
Manage travel arrangements and complex itineraries with a focus on efficiency and alignment with business priorities
Handle confidential and sensitive information with the highest level of discretion and sound judgment

Financial and Analytical Support

Support the CFO in preparing and reviewing financial reports, dashboards, and presentation materials
Assist in budget planning cycles and ongoing financial monitoring activities
Perform financial data consolidation, basic analysis, and quality checks to ensure accuracy and consistency
Contribute to the preparation of materials for Board meetings, Finance Committees, and audit processes
Liaise with internal finance teams, external auditors, and financial institutions to ensure smooth coordination and information flow
Ensure that all financial deliverables are clear, well-structured, and aligned with decision-making needs

Project Coordination and Operational Support

Support the delivery of strategic finance and cross-functional projects by tracking timelines, deliverables, and dependencies
Ensure strong follow-up and execution discipline across initiatives led or overseen by the CFO
Identify risks, bottlenecks, or delays and proactively escalate or help resolve issues
Contribute to process improvement initiatives, helping to define and implement new ways of working in a newly created role
Assist in building structure, tools, and documentation as the function evolves

Stakeholder Management and Communication

Act as a key interface between the CFO and internal and external stakeholders, ensuring smooth, professional, and efficient communication
Build and maintain strong working relationships with senior leaders, partners, and key actors within the Geneva financial ecosystem
Facilitate coordination across teams, ensuring clarity, responsiveness, and alignment
Support the CFO in maintaining a strong external presence through well-prepared interactions and materials

Proven experience as an Executive Assistant at C-level, ideally supporting a CFO or finance leader
Strong finance background or exposure (budgeting, reporting, financial environments)
Excellent knowledge of the Geneva economic ecosystem and Swiss financial landscape
Perfectly bilingual French / English, with outstanding written English skills
Strong analytical mindset with the ability to synthesize complex information
Highly comfortable with numbers and advanced Excel use
Strong prioritization and organizational skills
Ability to work autonomously while remaining proactive and solution-oriented
Tech-savvy, with excellent command of digital tools

Working Style

Role Split

Quote job ref

JN-062026-7048870

Job Function

Office & Management Support

Specialisation

Executive Assistant

Industry

Business Services

Location

Geneva

Contract Type

Permanent

Job Reference

JN-062026-7048870