Team Assistant - 3 months

Description

Scheduling, travel, meetings, and documentation - Perfect English level needed
- Ensure smooth daily office operations, including vendor coordination, supplies

Our client is an international company.

Team Support

Provide comprehensive administrative support to the team
Manage calendars, schedule meetings, and coordinate appointments
Arrange internal and external meetings, including logistics and materials
Organize business travel (flights, hotels, itineraries) and handle expense reports
Prepare presentations, reports, and documents as required
Act as a point of contact for internal and external stakeholders
Support ad hoc projects and team initiatives

Office Management

Ensure smooth day-to-day office operations
Coordinate with external vendors (facility management, suppliers, IT support, etc.)
Manage office supplies and place orders when needed
Oversee meeting room organization and office tidiness
Support onboarding logistics for new joiners (desk setup, materials, access, etc.)
Handle incoming mail, deliveries, and general office requests

Previous experience in an administrative, team assistant, or office management role
Strong organizational and multitasking skills
Excellent attention to detail and ability to prioritize effectively
Proactive, hands-on, and solution-oriented mindset
Strong communication and interpersonal skills
Ability to work independently and maintain confidentiality
Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
Fluent in English (additional languages are a plus)

Quote job ref

JN-062026-7033239

Job Function

Office & Management Support

Specialisation

Executive Assistant

Industry

FMCG (Fast Moving Consumer Goods)

Location

Geneva

Contract Type

Interim

Job Reference

JN-062026-7033239