Team Assistant - 8 months

• Administrative Support - Events management
  
  • HR Coordination - Budget Management

About Our Client

Our client is an organisation.

Job Description

1. Event Planning and Organization:

   • Assist in planning and organizing meetings, retreats, and events.
   • Contribute to the development of presentations, including drafting PowerPoint presentations for quarterly town hall meetings.
   • Facilitate team-building activities and events as required.
   • Provide support in the recruitment process for consultants, ensuring alignment with budgetary constraints.

2. Document Management and Reporting:

   • Manage SharePoint to ensure timely filing of reports and documents, supporting audit readiness.
   • Organize key documents and maintain visibility within the SharePoint platform.
   • Regularly review and adjust SharePoint organization as necessary.

3. Procurement Support:

   • Assist in the procurement process by creating and updating supplier profiles in Fusion.
   • Coordinate the circulation of memos for signature and create requisitions as needed.
   • Provide support to suppliers, including assistance with iSupplier and invoice payments.
   • Maintain supplier performance database and act as a liaison with the Sourcing department.

4. Office Management:

   • Manage communication from the Strategic Initiatives email address and update distribution lists accordingly.

5. Travel Coordination:

   • Coordinate travel arrangements for both online and offline consultants as requested.
   • Provide travel support for participants attending organization events.

The Successful Applicant

• Bachelor's degree in a relevant field or equivalent work experience.
• Proven experience in project coordination or administrative roles.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and deadlines effectively.
• Proficiency in Microsoft Office Suite and SharePoint.

What's on Offer

8 month contract.

Contact

Marine Moncozet

Quote job ref

JN-042024-6400904

Job Function

Office & Management Support

Specialisation

Executive Assistant

Industry

Not For Profit

Location

Geneva

Contract Type

Interim

Consultant name

Marine Moncozet

Job Reference

JN-042024-6400904