World Language Programme Administrative Associate

World Language Programme Administrative Associate

Fondation

ECA - World Language Programme (WLP)

Seeks for as soon as possible

Founded in 1924, and enjoying close ties with the UN, the Foundation of the International School of Geneva, commonly known as Ecolint, is the world's number one international school. With eight schools on three campuses across the Geneva area, we educate around 4500 students aged from 3-18. We have around 1250 employees representing more than 60 nationalities. Ecolint is built on strong humanitarian values and prides itself on its long history of pedagogical innovation, including the creation of the International Baccalaureate, currently a reference in more than 3500 international schools in the world. Our mission is to shape students' lives and prepare them to be world citizens engaged with the political, ethical and environmental challenges of their times.

WLP's mission statement: 

• To support the learning and maintenance of mother tongues
• To promote opportunities to learn a wide range of other languages

To complete our team, we are looking for two:

Administrative Associates for the World Language Programme

Part-time: 25% - 10 hours per week over 40 weeks (across all three campuses)

Responsibilities:

Support the organisational structure

• Support the Foundation Lead of the World Language Programme
• Reporting and tracking attendance/absences of staff and students
• Coordination of attendance and registrations for WLP  World Language Programme Extra Curricular Activities
• Handle correspondence (letters, emails, etc.) of the  World Language Programme
• Maintain online extra-curricular data
• Assistance in creating schedules and booking rooms
• Assistance in planning  World Language Programme for the following year 
• Assist Coordination of examinations ( DELF, etc.), verification of registrations and teachers
• Updating the substitute teacher list in the database to cover absences 
• Order equipment for the department and track orders 
• Any ad hoc administrative tasks (word processing, creating spreadsheets, presentations)
• Assistance with projects such as the  World Language Programme celebrations and "˜open houses'
• Regular feedback to the World Language Programme Foundation Lead
• Provide material for possible programme promotion through social media 

Provide students direction and support

• Be approachable and available to support students in need through a caring personality
• Participate in the admission of students if necessary (creation and updating of student data).
• Acting directly with students, parents and teachers to prevent incidents and check anomalies ( emergency cards data missing).
• Adding student reviews
• Creating attestations and certificates of enrollment
• Work on timetabling

Ensure up to date and functional technology

•   Publish and update ECA registration platform

Candidate requirements

• Higher school / Technical diploma in a relevant field
• Between 2-4 years of work experience as an administrative assistant
• Bilingual French/English. Other languages an asset
• Caring personality who enjoys working with young adults
• Good teamwork and active listening skills.
• Flexibility and adaptability
• Excellent ICT skills (Google Suite environment)
• Excellent organisational skills in order to increase department's performance
• Able to work autonomously, review work and provide feedback
• Self-reflective and able to solve complex problems
• Experience in support with budget and accounting
• Previous experience in an IB school an asset

Candidates are required to apply online sending their current CV, the contact details of three referees, one of whom must be your current or most recent employer, that may be followed at the point interview and a cover letter to the attention of Mr Jamie Willliams, Head of Admissions and ECA, International School of Geneva, Foundation, by 25 August 2025, mentioning the reference number 500 009.

Please note that only applications via our website will be considered.

The International School of Geneva values and encourages diversity among its staff. As such, we welcome applications from candidates with a wide range of backgrounds and experience. The School is seriously committed to safeguarding and promoting the welfare of children. All successful candidates will be subject to rigorous conduct and child protection checks appropriate to their position, including prior checks with their previous employers and the authorities.

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