Academic Events Coordinator

Academic Events Coordinator
Academic Events Coordinator
Temporary contract / Glion, Switzerland
Glion Institute of Higher Education, a Sommet Education Group brand, is a private Swiss institution shaping the future of hospitality and luxury management education across 3 campuses in Glion and Bulle (Switzerland) and London (UK).
3rd in Hospitality and Leisure Management, 3rd in employer reputation in the 2026 QS World University Ranking.
Accredited by the New England Commission of Higher Education (NECHE) and Swiss Accreditation Council (SAC) as a University of Applied Sciences Institute.
Development, Distinctiveness, Joint Commitment, Openness and Sense of Service are the values driving our actions. We offer an innovative, collaborative and thriving environment.
Responsibilities:
Supports the coordination and the implementation of academic events and experiential activities ( , masterclasses, field trips, immersions) in line with institutional priorities and program needs
Monitor event planning timelines, standard operating procedures, and documentation
Liaise with Academic Events Officer to coordinate the planning and execution of masterclasses and industry sessions
Ensure smooth integration into the academic calendar and manage logistical details
Supports the logistical organisation of all academic trips, including travel, accommodation, meals, scheduling, risk documentation, and participant communication
Support academic teams in ensuring pedagogical relevance and optimal student experience
Maintain clear communication channels for all stakeholders involved
Attend all academic events, field trips. Masterclasses, on-site academic industry related events when required
Manage students during academic excursions
Organise and coordinate all logistical aspects: venues, transport, accommodation, catering, AV/IT requirements, safety measures, and student supervision
Provide operational support on-site during major events or trips
Handle real-time adjustments and troubleshoot logistical issues as needed
Maintain shared calendars, event trackers, and planning tools
Ensure experiential activities contribute positively to the overall student experience and meet academic quality standards
Support communication with students regarding event details and expectations
Gather student feedback and support post-event evaluation and reporting
Profile and experiences:
Bachelor's or CFC is acceptable depending on prior experience and other credentials
Experience in hospitality, education, event or service-oriented environments preferred
Strong organizational and coordination skills
Problem solving skills
Project management skills
Good verbal and written communication skills in English
Ability to manage multiple activities simultaneously and follow established processes
Capable of handling several requests at the same time
Ability to manage stress and take appropriate decisions when needed
Other information:
Location: GIHE Sàrl, Route de Glion 111, 1823 Glion
Type of contract: defined period of time contract
Activity rate: 100%
Dates of employment: from to jpid5b1cd9fjm jpit0728jm jpiy26jm