Accounting and Administrative Assistant

For its office in Neuchâtel, Glenmark Specialty is currently looking for

Accounting and Administrative Assistant

Operations

• Perform all business-related operations in SAP: Sales orders, Purchase orders, Invoice generation, document control
• Act as point of contact between trading team, demand planning and export logistics in all regions to gather purchase orders and ensure flawless execution of supply related activities
• Actively communicates with the QA team to make sure information is made available to all relevant parties and every sales trade is compliant with procedures in place
• Creating new vendors and new clients, maintaining existing ones and performing required modifications in SAP
• Coordinate and perform necessary actions with the SAP team to create, maintain or update product flow on existing or new markets (system update, code creation requests, URS, UAT, etc.)
• Maintains and updates prices and commercial terms
• Actively participates in the continuous improvement of the global trading process and maintain/update corresponding procedures accordingly

Finance and Accounting

• Update financial spreadsheets for intercompany Reconciliations, manage and reconcile intercompany transactions
• Checking, validating and booking of AP and AR invoices in SAP, assist processing of Vendor Payments
• Reconciles accounts related to receivables and payables, record banking transactions in SAP & perform bank reconciliations statements.
• Prepare schedules related to financials on a quarterly basis
• Support Glenmark monthly and quarterly closings and ad hoc assignments relating to accounting, AP & AR

Administration

• Assist with legalization of documents (liaise with consulates, embassies, attorneys and every relevant parties in the legalization process)
• Assist with travel organization, events and meetings
• Assist in ordering of office supplies and general office management tasks
• General administrative support as needed

Minimum Requirements / Qualifications

• At least 2 years of experience
• Education: Commercial apprenticeship (CFC) or equivalent qualification
• Professional written and verbal communication skills in English and French
• Prior accounting experience (Accounts Payable/Receivable, accounting software)
• Proficient in Microsoft Office Suite
• SAP Experience: able/willing to learn
• Collaborative and a strong team player
• To be successful in this position, the candidate must be detail oriented, pro active, and a strong team player
• Desired start date: Early January 2026 or sooner

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