Executive Assistant - Exclusive New

Competitive salary

Geneve

Permanent

Posted 22 hrs ago

Job ID: 9813

Tyrone Esterhuizen

Recruitment Consultant

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Job Description

EMEA Recruitment has partnered with an international manufacturing company in its search for an experienced Executive Assistant to support a senior regional President, based in Geneva.

This is a highly visible role sitting at the heart of the organization, providing comprehensive support to a senior executive operating across multiple countries and time zones.

The successful candidate will play a critical role in enabling executive effectiveness by seamlessly coordinating calendars, travel, stakeholder communications, leadership meetings, and strategic priorities.

The position offers the opportunity to work closely with senior leadership in a dynamic, international environment where professionalism, discretion, and proactive support are highly valued.

Role Overview

As a trusted partner to the President, you will be responsible for managing complex schedules, coordinating international travel, preparing executive and board materials, and ensuring the smooth flow of information between key stakeholders.

You will anticipate needs, solve problems proactively, and help maximize the President-s time and focus.

This role requires exceptional organizational skills, strong business acumen, and the ability to operate confidently and independently in a fast-paced environment.

Key responsibilities of the Executive Assistant:

• Proactively manage a complex executive calendar across multiple time zones, ensuring priorities are effectively aligned and conflicts are avoided
• Coordinate international travel arrangements, including transportation, accommodation, visa requirements, and travel documentation
• Process travel expenses accurately and in accordance with company policies
• Organize and support leadership meetings, business reviews, executive forums, and team events
• Prepare presentations, reports, and board materials to support executive decision-making
• Manage confidential information with the highest level of discretion and professionalism
• Act as a key liaison between the President and senior internal and external stakeholders
• Provide ad hoc administrative and personal support as required.
• Support selected senior leaders with travel coordination, expense management, and meeting logistics
• Collaborate with HR and office management teams to support employee engagement activities and office initiatives

Candidate Profile:

We are looking for a highly organized and proactive Executive Assistant who thrives in a fast-moving international environment and takes pride in enabling leaders and teams to succeed.

Key requirements include:

• A minimum of 5 years' experience in a similar Executive Assistant position supporting senior executives
• Strong experience managing complex calendars, travel arrangements, and executive priorities
• Excellent organizational and project coordination skills with exceptional attention to detail
• A proactive and solutions-oriented mindset with a strong sense of ownership
• The ability to anticipate needs and act with urgency while maintaining accuracy
• Outstanding interpersonal and stakeholder management skills
• The ability to remain calm and effective when managing changing priorities and last-minute requests
• Complete discretion and a proven ability to handle sensitive information confidentially
• Excellent written and verbal communication skills in English; French language skills would be advantageous

EMEA Recruitment is committed to promoting Equity, Diversity, and Inclusion in the workplace. We act as a neutral third party in the recruitment process, basing our candidate searches on skills and experience. We welcome all applications regardless of age, gender, sex, relationship status, disability, race, religion/beliefs, or sexual orientation.