Finance Officer

Job title: Finance Officer
Reporting to: Director of Finance

JOB PURPOSE
To work closely with with the other Finance team members to ensure that the school accounts are operated accurately

KEY TASKS AND RESPONSIBILITIES
Account payable
Process invoices and payment for overseas and Swiss suppliers
Liaise directly with appropriate staff regarding orders and invoices
Input all the bank payment to the supplier and others
Reconcile the individual accounts with the nominal account
Be responsible for the annual closing of the purchase ledger
Manage emails in French and English with all suppliers
Creation of new providers in the system

Account receivables
Prepare and send invoices to parents / guardians
Establish credit notes
Bill students’ account for their additional charges
Follow up and book payments
Answer parents’queries regarding students’ account
Finalise accounts for leavers and prepare deposit refunds
Review aged debt report with the Director of Finance on a monthly basis
Liaise with Admissions about student records, whenever necessary
Chase debtors regularly and escalate to the Director of Finance if necessary

Nominal Ledger
Maintain the nominal ledger update files
Deal with other activities linked to the nominal ledger
Carry out other audit preparation as required

OTHER TASKS AND RESPONSIBILITIES
Assist and be able to cover for the other members of the Finance Team
Comply with the Schools financial regulations
Archive all nominal ledger files as appropriate
Undertake any other tasks which may be reasonably required by the Director of Finance for up-coming projects and the smooth running of the Finance department
Understand and implement all school policies and procedure, particularly those relating to the safeguarding children and young people
Understand the School’s Guiding Principles and uphold the ethos of the School at all times

PLR 4.09.2025