Recruitment Assistant

• support the full recruitment lifecycle
  
  • international organization

About Our Client

Our client is an international organization based in Geneva, operating in a multicultural and highly structured environment. To support its Talent Acquisition team during a peak period, the organization is looking for a Recruitment Assistant for a 6-month temporary assignment, with an immediate start.

Job Description

As part of the Talent Acquisition team, you will support the full recruitment lifecycle and ensure the smooth coordination of selection processes. You will play a key role in maintaining procedural accuracy, documentation quality and candidate experience.

End-to-End Recruitment Support

• Assist with the full recruitment cycle in collaboration with the recruiters (posting vacancies, screening, interview coordination, follow-up).
• Schedule and coordinate interviews, including panel arrangements and logistics for virtual or onsite sessions.
• Maintain accurate and timely candidate data within the Applicant Tracking System (ATS).
• Communicate with candidates throughout the process and ensure a positive experience.

Documentation & Formal Correspondence

• Draft and format official correspondence, interview invitations, notifications and recruitment-related communications.
• Prepare and organize selection documentation: evaluation grids, assessment summaries, panel reports, ranking notes.
• Ensure that all documentation complies with institutional procedures and audit standards.

Coordination & Administrative Support

• Serve as a point of contact for hiring managers, candidates, HR colleagues and external stakeholders.
• Support the preparation of recruitment files for review committees and selection boards.
• Monitor recruitment timelines and follow up on outstanding items.

Quality, Compliance & Autonomy

• Demonstrate strong attention to detail and ensure accuracy across all processes.
• Apply internal recruitment policies, rules and procedural guidelines rigorously.
• Work autonomously with minimal onboarding time and adapt quickly to the team's workflow.

The Successful Applicant

• Previous experience supporting end-to-end recruitment processes.
• Ability to draft formal and procedural documentation with accuracy.
• Excellent organizational skills, attention to detail and reliability.
• Comfortable operating in a structured, process-driven environment.
• Ability to work autonomously with limited supervision.
• Strong communication skills and professional maturity.
• Experience within an international public organization (such as intergovernmental institutions, multilateral agencies, or public-sector international bodies) is a strong asset.
• Very good command of English (written and spoken). French is an advantage.
• Availability to start quickly.

What's on Offer

• emporary 6-month assignment within a well-established international institution.
• Exposure to global recruitment standards and structured HR processes.
• 2 days home office / week possible.
• Multicultural, collaborative and mission-driven environment.

Quote job ref

JN-032026-6965245

Job Function

Human Resources

Specialisation

Recruitment

Industry

Public Sector

Location

Geneva

Contract Type

Interim

Job Reference

JN-032026-6965245

Job Nature

Home Office