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Accounts Payable Specialist - Canton of Fribourg - Temporary positon - 8 months

Entreprise
Kelly Services
Lieu
Suisse romande
Date de publication
09.11.2019
Référence
3333636

Description



For its pharmaceutical partner, Kelly Scientific is looking for an
 
Accounts Payable Specialist 
Canton of Fribourg 
Temporary position - 8 months
 
Mission:
The Accounts Payable Specialist investigates and follows through AP documents that have either entered in a deviation status or are classified as aged/overdue or in dispute. He/she makes tactical use of strong accounts payable, systems and processes knowledge to proactively address toward suppliers and business users the resolution of such cases until final resolution is achieved. This role prepares Balance sheet reconciliation and driving resolution of GR/IR, aged cases, open items.This role requires a self-driven, resilient and motivated individual, with strong communication skills / intellectual curiosity and deep knowledge of Accounts Payable processes.

Responsibilities:
  • Provides services at expected levels with a clear customer service approach
  • Acts as key account Manager for specific suppliers building and maintaining close relationship performing regular account reconciliations to ensure clean books and to avoid issue escalation
  • Manage day-to-day activities and co-ordination with the team and diverse stakeholders
  • Timely resolution of invoices which have a price and quantity deviations and follow-ups including debit balances and supplier reconciliations; ensures no aged blocked items
  • Management of Direct Debit accounts, missing invoices, clearing, no aged items
  • Professionally and timely responds to internal and external inquiries
  • Proposal of write-offs for aged items with valid reason
  • Execution of weekly payment run for all countries in scope in JDE and SAP
  • T&E payment run as part of AP payments
  • Review of manual payments incl. Back-up documentation, bank data and MAL
  • Ensure timely approval of payments
  • Clearing of payments, transit accounts etc.
  • Drives month end closing process and regular investigations during the month
  • Performs account reconciliation/BSR and related compliance controls (aging, GR/IR, debit balances, direct debit) Oversight of Goods Receipt / Invoice Receipt and timely clearing of GRIR account
  • Initiates re-classes e.g. prepaid account, debit balances
  • Resolution of blocked items on a regular basis
  • Provides services at expected levels with a clear customer service approach, acting as first level support for Accounts Payable systems such as Basware and VIM
  • Supporting VMD team, raising requests for VMD updates in SIM
  • SPOC for contacts to suppliers and RTV process in Basware/SAP Opex
  • Follow up on activities including delegations and reminders
  • Act as 1st level support - Covers phones from 8.00-17.00 from Mon-Fri
  • 1st level support for any enterprise asset in scope of the EU GSC ( VIM, Basware IP)
  • Initiate invoice processing corrections according to stakeholder input
  • Supports the trainings and knowledge base of the R2P team by sharing best practices within the team and supporting external suppliers as well as wider internal stakeholder community (BPAs, PO owners, Cost Center owners and entity management) in timely resolving escalated disputes
  • Interacts proactively with all functional areas of the EU GSC to ensure appropriate accounting, financial reporting and compliance
  • Supports continuous improvement of services in quality and effectiveness in close collaboration with line manager/peers. Isolates problem trends and ensures that troubleshooting efforts are completed for recurring problems until permanent solutions are found
Profile:
  • Degree in finance and/or accounting or relevant experience.
  • 3-  5years in account payable department (preferably shared services)
  • In-depth knowledge of R2P processes and system solutions (e.g. invoice processing)
  • Microsoft Office suite (Word, Excel, PowerPoint, Access, Outlook)
  • Demonstrated ability to work effectively in a multi-national, matrix organization
  • Detail oriented, professional attitude, reliable
  • SAP knowledge preferable (FI/MM)
  • English (written and spoken) plus 2-3 EU relevant languages, German, French, Italian, Spanish/Portuguese.
 
Merci de joindre votre CV et tout autre document utile tel que certificats ou attestations de travail.

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