Coordination and Administrative Support Specialist

• Gain experience in an international environment.
• Strengthen your Excel and coordination skills.

About Our Client

International Organization

Job Description

• Provide administrative and organizational support to managers and operational teams.
• Manage and maintain complex Excel tracking tools, dashboards, reports, and performance indicators.
• Monitor deadlines, deliverables, and ongoing actions to ensure timely completion.
• Prepare meeting minutes, reports, statistics, and management presentations.
• Coordinate the follow-up of invoices, requests, modifications, and operational activities.
• Handle a high volume of correspondence through shared mailboxes and ensure effective communication with internal and external stakeholders.
• Analyze data, identify inconsistencies, and contribute to process improvements.
• Support the management and processing of large volumes of documentation while ensuring accuracy and compliance with procedures.

The Successful Applicant

• 3-6 years of experience in administration, coordination, project support, operations support, or a similar role.
• Advanced proficiency in Microsoft Excel (pivot tables, formulas, reporting, data analysis, tracking tools).
• Strong command of Microsoft Office Suite, particularly Word, PowerPoint, and Outlook.
• Experience managing large volumes of data, documentation, and competing priorities.
• Excellent organizational skills and attention to detail.
• Ability to work independently while coordinating with multiple stakeholders.
• Strong analytical mindset and problem-solving skills.
• Professional level of English; additional languages are an asset.
• Proactive and service-oriented professional.
• Strong administrative coordination capabilities.
• Excellent communication and stakeholder management skills.
• Ability to deliver high-quality work under tight deadlines.
• A continuous improvement mindset and ability to streamline processes

What's on Offer

Join a dynamic international environment, gain exposure to cross-functional coordination, and further develop your Excel, reporting, and administrative support skills. Work in a varied role with broad stakeholder interaction and the opportunity to make a direct impact on daily operations.

Quote job ref

JN-102026-7125132

Job Function

Office & Management Support

Specialisation

Data Entry

Industry

Technology & Telecoms

Where

Geneva

Contract Type

Interim

Job Reference

JN-102026-7125132