Account Manager (Part Time 60-80%)
- Entreprise
- Drugs for Neglected Diseases initiative (DNDi)
- Lieu
- Genève
- Date de publication
- 13.09.2019
- Référence
- 3319964
Description
Geneva, Switzerland
[Closing date: 30 September2019]
Drugs for neglected diseases initiative (DND i ) is a collaborative, patients- needs-driven, non-profit drug research
and development (R&D) organization that is developing new treatments for neglected diseases (www.dndi.org)
The Operations Department was created in 2011 to help the Executive Director focus on strategic activities. It
coordinates DND i infrastructure globally (finance, operational and strategic planning, human resources, information
systems and technology, legal structuring, risk management, and organisational development) and supports
decision-making and flows of information across the organization. It also provides oversight to business development
and legal activities and liaison offices.
Purpose of the position
S/he coordinates and controls accounts at Headquarter, supervises bookkeeping, checks and validates invoices and
expense claims, monthly reconciliations of petty cash, banks and credit cards in Navision. S/he ensures expenses are
compliant with policies. S/he deals with monthly allocation of shared expenses, periodic review and reconciliation of
Balance Sheet accounts. S/he contributes to the closing of the annual accounts and the annual statutory audit and
various donor audits. S/he contribute to the soft mid-year closing of the accounts and participates in building the
annual finance action plan and ensures timely implementation.
Specific job responsibilities
Specific accounting tasks
- Control and validate in the ERP System (Navision) bank accounts and cashboxes (CHF, EUR, USD, GBP) reconciliations
as well as credit cards entries
- Supervise management of petty cash (including weekly inventories) and management of the safe (need forecasts and
withdrawals at the bank)
- Control and validate in the ERP System invoices and expenses notes and ensure the linkage to the respective purchase
orders is correctly made (new process)
- Back-up responsible for managing invoices and payments
- Process the allocation of the -shared- expenses
- Ensure efficiency and accuracy of the accounting activities; control, follow-up, investigation with suppliers,
consistency of payments versus invoices, control of invoices, respect contractual specificities and deadlines
- Periodic review and reconciliation of balance sheet accounts
Annual filings with authorities
- Submit tax declaration to fiscal cantonal authorities
- Submit withholding tax claim-back report to fiscal federal authorities
- Provide support related to the preparation of the annual report to the Swiss authorities (individual and
consolidated accounts in EUR and CHF)
Mid-year and year-end closing of the annual accounts
Support the Senior Accounting Manager in the mid-year soft closing and year-end hard closing of accounts:
- Ensure annual closing of suppliers (reconciling and closing suppliers accounts) - respect cut-off
- Accruals: ensure accruals are correctly accounted for. Follow-up to make sure accruals are settled within the
following year
- Reconcile current accounts (bank, cash, advances, liquidities on stand-by, exchange on stand-by, combi-inter DND i
accounts)
- Reconcile prepaid - account for expenses in the appropriate year
- Reconcile receivables
- Prepare letters to all banks (including regional offices banks) to request the confirmation of relationship
- Collect information regarding the stocks of drugs and account for it
- Make sure all inventories are up-to-date
Office management
- Responsible of finance archives. Ensure they are properly recorded and retrievable
- Prepare new folders
Internal control
- Ensure the signature policy is updated monthly in SharePoint (new process)
Reporting line
- S/he reports to the Senior Accounting Manager
Job requirements
Skills and attributes
- Strong ability to use initiative, prioritize, multi-task, and work well under pressure to meet deadlines
- Clear and systematic thinking that demonstrates good judgment and problem solving competencies
- Strong communication skills in multicultural, multi-lingual environments
- Strong ability to work effectively as part of a multicultural team
- Well organized and structured
- Strong analytical skills
- Strong ability to provide high level support in project/programme delivery
- Strong ability to manage medium/large projects with budget management
- Strategic thinking and leadership abilities
- Strong management, negotiation, and advocacy skills
- Has autonomy for taking actions and decisions
- Strong ability to interact with external stakeholders
- Lead and motivate a small team for optimum performance, supervising junior staff
Technical skills
- Good knowledge and strong experience with Swiss GAAP
- Very good knowledge of excel
- Experience with an ERP required (Navision desirable)
Experience
- Minimum 6 years- relevant experience in Senior Account position
Education
- CA/CPA/Advanced post graduate degree or graduate degree with equivalent in experience to reach master level in
financial accounting or equivalent
Other requirements
- Fluency in English
- Proficiency in French desirable
- Very good knowledge of Microsoft Suite
Other information
- Status: part time 60 to 80% - permanent role
To apply
- Please submit your application using the online form
- Deadline for application: Accepting applications until 30 September 2019
- Only shortlisted candidates will be contacted
- Application submission for this position may close early if we have enough suitable applicants
[Closing date: 30 September2019]
Drugs for neglected diseases initiative (DND i ) is a collaborative, patients- needs-driven, non-profit drug research
and development (R&D) organization that is developing new treatments for neglected diseases (www.dndi.org)
The Operations Department was created in 2011 to help the Executive Director focus on strategic activities. It
coordinates DND i infrastructure globally (finance, operational and strategic planning, human resources, information
systems and technology, legal structuring, risk management, and organisational development) and supports
decision-making and flows of information across the organization. It also provides oversight to business development
and legal activities and liaison offices.
Purpose of the position
S/he coordinates and controls accounts at Headquarter, supervises bookkeeping, checks and validates invoices and
expense claims, monthly reconciliations of petty cash, banks and credit cards in Navision. S/he ensures expenses are
compliant with policies. S/he deals with monthly allocation of shared expenses, periodic review and reconciliation of
Balance Sheet accounts. S/he contributes to the closing of the annual accounts and the annual statutory audit and
various donor audits. S/he contribute to the soft mid-year closing of the accounts and participates in building the
annual finance action plan and ensures timely implementation.
Specific job responsibilities
Specific accounting tasks
- Control and validate in the ERP System (Navision) bank accounts and cashboxes (CHF, EUR, USD, GBP) reconciliations
as well as credit cards entries
- Supervise management of petty cash (including weekly inventories) and management of the safe (need forecasts and
withdrawals at the bank)
- Control and validate in the ERP System invoices and expenses notes and ensure the linkage to the respective purchase
orders is correctly made (new process)
- Back-up responsible for managing invoices and payments
- Process the allocation of the -shared- expenses
- Ensure efficiency and accuracy of the accounting activities; control, follow-up, investigation with suppliers,
consistency of payments versus invoices, control of invoices, respect contractual specificities and deadlines
- Periodic review and reconciliation of balance sheet accounts
Annual filings with authorities
- Submit tax declaration to fiscal cantonal authorities
- Submit withholding tax claim-back report to fiscal federal authorities
- Provide support related to the preparation of the annual report to the Swiss authorities (individual and
consolidated accounts in EUR and CHF)
Mid-year and year-end closing of the annual accounts
Support the Senior Accounting Manager in the mid-year soft closing and year-end hard closing of accounts:
- Ensure annual closing of suppliers (reconciling and closing suppliers accounts) - respect cut-off
- Accruals: ensure accruals are correctly accounted for. Follow-up to make sure accruals are settled within the
following year
- Reconcile current accounts (bank, cash, advances, liquidities on stand-by, exchange on stand-by, combi-inter DND i
accounts)
- Reconcile prepaid - account for expenses in the appropriate year
- Reconcile receivables
- Prepare letters to all banks (including regional offices banks) to request the confirmation of relationship
- Collect information regarding the stocks of drugs and account for it
- Make sure all inventories are up-to-date
Office management
- Responsible of finance archives. Ensure they are properly recorded and retrievable
- Prepare new folders
Internal control
- Ensure the signature policy is updated monthly in SharePoint (new process)
Reporting line
- S/he reports to the Senior Accounting Manager
Job requirements
Skills and attributes
- Strong ability to use initiative, prioritize, multi-task, and work well under pressure to meet deadlines
- Clear and systematic thinking that demonstrates good judgment and problem solving competencies
- Strong communication skills in multicultural, multi-lingual environments
- Strong ability to work effectively as part of a multicultural team
- Well organized and structured
- Strong analytical skills
- Strong ability to provide high level support in project/programme delivery
- Strong ability to manage medium/large projects with budget management
- Strategic thinking and leadership abilities
- Strong management, negotiation, and advocacy skills
- Has autonomy for taking actions and decisions
- Strong ability to interact with external stakeholders
- Lead and motivate a small team for optimum performance, supervising junior staff
Technical skills
- Good knowledge and strong experience with Swiss GAAP
- Very good knowledge of excel
- Experience with an ERP required (Navision desirable)
Experience
- Minimum 6 years- relevant experience in Senior Account position
Education
- CA/CPA/Advanced post graduate degree or graduate degree with equivalent in experience to reach master level in
financial accounting or equivalent
Other requirements
- Fluency in English
- Proficiency in French desirable
- Very good knowledge of Microsoft Suite
Other information
- Status: part time 60 to 80% - permanent role
To apply
- Please submit your application using the online form
- Deadline for application: Accepting applications until 30 September 2019
- Only shortlisted candidates will be contacted
- Application submission for this position may close early if we have enough suitable applicants